Accommodation

If you require additional room nights not already available, please contact the conference secretariat for availability. Please note, you will be required to complete a credit card authority form upon enquiry. Changes to your booking should always be done through the conference secretariat, NOT the hotel itself.

Cancellation policies apply to each hotel and usually apply when cancellations are made within 35 days of arrival. Rooms cancelled within 35 days of the conference will generally be charged the full price of the total accommodation booked. Please contact the secretariat if you wish to cancel your stay and would like to know the cancellation policy. To view the full Payment terms, Cancellation & Refund Policy click here.

A security deposit will be held to cover any miscellaneous charges.

During the Registration process, an icon of an envelope indicates there is no availability for accommodation at that hotel for that date. Please email ASN Events if you have any queries regarding accommodation.

Due to the amount of publicly available information on conference and institution websites, some committee members and conference speakers are being contacted by third party companies, often from overseas, purporting to be event managers who request to secure accommodation or flight bookings. These requests always ask for financial information or credit card details and will generally be quite pushy in their attempts. Firms claiming to be legitimate accommodation and travel agents for your event, such as Business Travel Management are not endorsed or authorised by the conference organisers. They are actively trolling event webs and trying to match invited speakers and committees with personal details often found on their own institute websites.

Please note, ASN Events will never ask a third party to retrieve credit card or financial information from you without prior personal arrangement with yourself and an ASN staff member.

If for any reason you are unsure of the legitimacy of a requested payment, you should always contact your ASN Events Project Manager.

We take the protection of the information you provide to us very seriously, including your contact details and any financial information and have instituted secure IT platforms to protect your data.